Getting started 9 - Sharing your calendar with clients
Note: This functionality requires a Pro/Studio license
There are two web calendars you can share: a class roster and an availability calendar. Typically business that offer group classes (e.g. yoga, dance) use the first, and appointment based businesses (e.g. personal training, music) the latter. Here is how to set them up:
Online Class Booking
- Go to the app's Settings > Online Booking
- Enable the top switch that says Share Classes. This will create a unique web page for you on our servers with a link (URL) that you can share with your clients. If you have a lot of data, then the creation of the web pages may take a few minutes.
- Open the Details & Settings for both to finetune things.
- If you want to allow clients to self-book, you need to enable the Self Booking switch. The web roster will now display a Book button.
- Make sure to set the Booking email field, this is where you will receive the booking requests by email, in addition to receiving them in the app itself. You can also add a Booking email CC, for example if you have an administrator or partner who you want to be kept in the loop.
Online Appointment Booking
- Go to the app's Settings > Online Booking
- Enable the top switch that says Share Instructor Availability. This will create a unique web page for you on our servers with a link (URL) that you can share with your clients, so they can pick an available slot.
- Open the Details & Settings for both to finetune things.
- Starting time sets when appointments can be booked, e.g. 30 minutes for top and bottom of the hour.
- Booking email this is where you will receive the appointment requests by email, in addition to receiving them in the app itself. You can also add a Booking email CC, for example if you have an administrator or partner who you want to be kept in the loop.
- You should experiment withe the settings here to adjust it to your needs. Once you're happy, you can share the link with your clients or embed it into your own website or Facebook page.